Administrative Assistant/Receptionist Job at Gravity Staffing, Inc., Greenwich, CT

  • Gravity Staffing, Inc.
  • Greenwich, CT

Job Description

A great financial services company located in Greenwich, CT is looking for a college grad with one to three years of corporate experience (or solid internships) to join their team as an Administrative Assistant with front desk responsibilities. This position will have projects and the responsibilities will grow over time. It's a hands-on position with broad exposure to the firm's partners, investment professionals, and finance team. This is a great opportunity for a recent grad who takes ownership and thrives in a small, fast-moving environment. NOTE; THIS IS A FULLY IN OFFICE POSITION (NOT HYBRID); the hours are 9-5.

KEY RESPONSIBILITIES

  • Sit at the front desk, meeting and greeting guests and investors
  • Arrange travel and detailed itineraries for partners and managing directors
  • Support Concur administration for the firm, including user setup, report review, and troubleshooting
  • Support vendor management and contract renewals, tracking renewal dates and maintaining vendor records
  • Serve as day-to-day liaison to the firm's outsourced IT provider and order IT equipment for new hires
  • Support the investor relations team with Salesforce data entry and maintenance, along with reporting and ad hoc project support as needed
  • Process tax notices — scan, log, and route to the appropriate internal and external parties
  • Manage invoices
  • Coordinate Annual General Meeting logistics, including guest list, hotel, dinner, and gifts

QUALIFICATIONS

  • Bachelor’s degree required
  • One to three years of administrative, operations, or coordination experience preferred (also open to 2026 college grads with solid internship experience)
  • Strong written and verbal communication skills; this role corresponds directly with partners, investors, and vendors
  • Proficiency in Microsoft Outlook, Excel, and Word, with the ability to learn new systems quickly and independently
  • Exceptional attention to detail and reliable follow-through
  • Discretion in handling confidential financial, investor, and personnel information
  • Experience with Concur and/or Salesforce, and exposure to financial or professional services, is a plus

Job Tags

Full time, Contract work, Internship, Work at office

Similar Jobs

Pipp Mobile Storage Systems Inc

Manager of Financial Planning and Analysis (FP&A) Job at Pipp Mobile Storage Systems Inc

 ...financial reporting systems. ~ Demonstrated ability to lead projects, improve processes, and influence cross-functional teams. ~ MBA, CPA ~ Manufacturing, distribution, multi-entity, or international business experience. ~ Experience with Power BI, reporting tools... 

ATLAS Empowered

Business Management Trainee Job at ATLAS Empowered

 ...Job Description Management Trainee \n We are seeking an entry-level management trainee to be cross trained across departmental rotations...  ...one \n \n \n Were looking for: \n Education: A bachelors degree in business, marketing, or a related field is typically... 

Accu-Mold Corp

Tool and Die Maker - Machinist Job at Accu-Mold Corp

 ...Benefit Package * Climate Controlled Working Environment *...  ...Join Accumold's world-class Tool Room team and build some...  ...opportunity to apply your machining expertise while working with...  ...grinders and lathes. # Computer Skills . Ability to operate personal computer.... 

Jobconversion, LLC

Administrative Assistant / Data Entry Clerk (Remote Work From Home - Online) Job at Jobconversion, LLC

 ...clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more. Requirements Stable Internet... 

Aramark

Executive Sous Chef - Univ. of Delaware-Pencader Job at Aramark

 ...Job Description \n \n \n Job Description\n \n \n The Executive Sous Chef is responsible for cooking and preparing food using standard recipes and production guidelines while following food safety, food handling, and sanitation procedures. The individual in this role...